Why & How I Retired My Photoshop Elements Catalog

This is the first installment of a multi-part post where I will describe my current workflow. This post explains why I made a brand new Photoshop Elements 13 Catalog and how I went about doing it. Future posts will cover the steps I take to manage my photos once they have been imported into the Organizer.

I have been using Photoshop Elements since Version 1, and managing my photo images using the Organizer since it was introduced in PSE 3 in 2004. I’m now using PSE 13 and PRE 13, Adobe’s consumer video editing program. During these ten-plus years, my workflow has changed as technology and the program have improved.

When I first started using PSE 1 in 2001, I was shooting JPEG images taken with an Olympus C2000, 2-megapixel camera. For the past few years, I have been shooting RAW images. My new Canon 7D Mk II produces 20.2 megapixel images that consume over 25 Mb of disk space. A lot has changed over the years.

A Brand New Catalog

The most recent and major change I have made affecting my workflow is I started a brand new Catalog this year, essentially retiring the one I begin with PSE 3. My PSE 3 Catalog had undergone many internal software changes by Adobe, as well as photo organization approaches I incorporated over the years. It currently has about 47K items.

FS Orig Cat

Don’t get me wrong. I did not scrap it. I just will not be adding new images to it moving forward. It and the memories it allows me to quickly access remain extremely important to me.

About a year or so ago, it developed some internal problem or abnormality. When I select a RAW image in the Organizer and then edit it in Adobe Camera RAW, upon returning, it takes over 30 seconds before the Organizer will respond to any mouse clicks or commands. A similar delay occurs when I return from editing a video in PRE 13. The problem surfaced during PSE 12 at some point. Over the months I tried several things to correct the problem, and have worked with Adobe as well during PSE beta testing. The Organizer works fine in all other respects. Due to its size, it does take about three hours and consumes almost 600 Gb of disk space when I do a full backup (File > Backup Catalog…).

There was another reason that drove me to creating a brand new Catalog. The second internal drive that contains all of my photos is running out of space. True, I could simply begin storing new images on a second drive, but this would complicate my physical storage organization – more than it is now.

The final factor that convinced me to create a brand new Catalog is that generally I work with pictures that I have taken relatively recently. If I want to work on a photo within my previous Catalog, I simply open it and do my work there (File > Manage Catalogs…). For those occasions when I need photos from both Catalogs, I’ll use either the Export or Move commands to bring my photos together, if need be.

When I created my new Catalog, I wanted to retain my existing Keyword tag structure. The Organizer includes a couple of commands that facilitate this.

Creating My New Catalog

To make my new Catalog took basically three steps, write my existing Tag structure to a text file, create a new empty Catalog, and then import the text file into my new Catalog. These basic steps are illustrated below.

  1. To the right of the green + sign opposite Keywords, click on the down arrow.
  2.  Select Save Keyword Tags to File and follow the screen prompts from there.

Save Tags

3. Create a new catalog by clicking on File > Manage Catalogs > New. Again follow the screen prompts.

New Cat

4. From within the new empty Catalog, import the Keywords structure from the old Catalog by clicking on that same down arrow referred to in Step 1, and then selecting Import Keyword Tags From File.

Import Tags

Setting Up an Organized File Structure

One of the benefits of creating a new Catalog was to clean up my physical folder structure. True, the Organizer could care less just how disorganized the folders are, but I still wanted take this opportunity to start right, since I was going to be storing my photos on a brand new external drive. In my case, I chose a portable, 2 Tb, USB 3.0 drive. Originally, I had started out with a reasonable folder structure for my old Catalog, but again over the years it had gotten less so as I migrated from PC to PC and versions of PSE.

The figure below shows the basic layout of my folders. All of the items in my new Catalog (pictures, videos, and music) will be in the 2015 Prime Photos folder. Its two main sub-folders are Originals, where uploads from my camera reside, and Original Scans, where my scanned images from negatives and slides are imported. There is very little data stored elsewhere on this drive, so its 2 Tb capacity gives me plenty of room for growth – at least for now.


Now I was ready to begin populating my new Catalog. I did have to change my Organizer preferences to automatically store the images from my camera to the appropriate folder, using Edit > Preferences as shown below.

Edit Prefs

Well that pretty much concludes this installment. Next time, I will describe my workflow using this new Catalog. I more than welcome any comments, suggestions or questions you have. Until next time.

Microsoft’s ICE 2.0 Released

Microsoft recently released Version 2 of their Image Composite Editor produced by their Research Labs. It free and fun to play with.

Here is my first attempt at using this new version, which I uploaded to their Photosynth site for viewing. The file started with six photos I shot with my iPhone.


Use the controls to zoom around the composite image.

Digital Photography Classes I Will Be Teaching This Spring

Spring registration for both the South Bay Adult School and the Torrance Adult School begins in a couple of weeks. The links below describe the classes I will be teaching at each of the schools.

Click on the picture to see the classes
Click on the picture to see the classes
Click on the picture to see the classes
Click on the picture to see the classes

Remember to sign up early!

PVNET Now Has Adobe Creative Suite


Yes, that is right. PVNET has just acquired the complete Creative Suite package. Check out their current class offerings. In fact, there is a new InDesign class starting this Tuesday. As many of you know I have taught several classes at PVNET over the years. The Photoshop and Lightroom classes I have taught in the past, required students to bring in their laptops with the software installed.

Now, they have both Photoshop CC and Lightroom 5 on their desktop computers. This will open up these classes to those of you who have the programs on your desktops. Within the next few weeks, I will be posting when I will be teaching classes in these programs at PVNET. Remember, Photoshop is now only a subscription program, and you can get it and Lightroom 5 for only $10 a month. That is a fraction of what it cost you to buy these two programs previously.

Stay tuned for more details.

By the way, I would really appreciate it, if you would share this post on the social media sites you follow you follow, as well as clicking on the Like button below. And always, please leave any comments you may have.

Microsoft Movie Maker 2012 Class

Hi Everyone,

Time is running out to sign up for the Microsoft Movie Maker 2012 class I will be teaching at Torrance, beginning Tuesday, Feb 10th at 10:00am.

The class is a bit low on registrations, and will no doubt be cancelled if additional students are not registered.

Movie Maker 2012 is a free program from Microsoft that will help you turn those quick videos clips from your cell phone or camera into something special. See the description below.

Email me if you have any questions.

Using Microsoft’s Free Movie Maker 2012 Video Editor

Are you finding that you are taking more and more videos with your camera or smart phone? Would you like to combine these videos into a multi-media presentation, including menus and special effects that you can share with family and friends? Or do you just want to learn about video editing? In any case, this class is for you.

Microsoft’s Movie Maker 2012 is available as a free download. You will learn how to combine a series of your photos and video clips to produce a movie that can be shared with family and friends. You will learn how to edit the video clips, add background music, add special effects and titles, and finally produce the finished movie. Your finished movie will also be output to a DVD for playing on a TV or uploaded to YouTube. This is an excellent course for you, if you are just beginning to explore digital video editing and production.

Tuesdays 10:00-12:00 pm beginning February 10th for 5 Meetings (Griffith)

Lightroom 5 Class Starts January 8th

Are the photos stared on your computer getting out of hand to the point where you cannot find the particular one you are looking for without a lot of hassle?

Are you a currently using of Photoshop Elements, but have never really used its Organizer?

Are you a current Photoshop user, and find that you need something beyond Bridge to manage the hundreds or thousands of images you have accumulated on your computer?

Have you tried using Lightroom, but find it a bit overwhelming to get started with it?

If any of these apply to you, the Lightroom 5 class I’ll be teaching at the Torrance Adult School, should really help you.

Click on the link below to watch a short video describing the upcoming class.

Go to the Torrance Adult School website to register for the class.


Levels – Still a Valuable Photoshop Command

The Levels command has always been a primary command in both Photoshop and Photoshop Elements. Many new commands and methods for adjusting the exposure, contrast, and color of an image have been added over the years. As the article below from DPS demonstrates, Levels still serves as a quick way to adjust and correct your photos. It is generally my go-to command when I edit JPEG images.


Do you still use Levels?

Having fun with digital photography.


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